How to Set Up a Purchase Order System for a Small BusinessIn Feburary 2016 27,

In Feburary 2016 27,
Examine why you want to institute a purchase order system. You might be having problems with vendors shipping the wrong materials and supplies or not delivering them on time. You might have suppliers who won’t ship you items without pre-payment if they don’t have a written purchase document. Or you simply might want to prevent fraud or errors.
Choose Who Will Be Invovled
Decide who needs to be involved in setting up your purchase order system. Start with your accountant or bookkeeper, if you have one. Review your bank and credit card statements to see who makes the most purchases during a month. Depending on the size of your business, include management and staff members who will have to use the new system. If you won't be doing the work yourself, put one person in charge of the project and give him the authority to designate project tasks to other staff members. You might consider creating a small committee to handle the task.
Include one or two vendors or suppliers who will be asked to accept your purchase orders.
Set Policies
Spell out the circumstance under which employees can make purchases and who can make purchases.
This will limit who can use and transmit a purchase order. Consider creating a list of approved vendors who will accept your purchase orders so you can increase your ability to control costs and quality. This eliminates the problem of having to pass frequent vendor credit checks when making purchases.
Develop Your Forms
Purchase orders are the forms that become the center of your purchase order system. Create forms employees can use that allow you, a bookkeeper or accounting department to easily input purchase orders into a financial document for later reference. The form should include items such as the following:
name of your company, address and contact information
department requesting the purchase
person who approved it
item being purchased
item cost per unit
number of units ordered
total cost without tax
tax amount
total amount with tax
the vendor
purchase order number
date requested
date of delivery
Your form should allow you to run reports by vendor, department or item to quickly find out how much the company is spending in certain areas. Each document should have a purchase order number for easy reference when you contact a vendor or supplier or vice versa.
Solicit Input
Once you’ve created the first draft of your new purchase order, ask the people who must use it for their feedback. Explain why you are instituting the system and
provide examples of how accounting will use the system. Ask your vendors and suppliers what they think of your form, and if they have any additions they’d like you to make.
Communicate The New System
After you have used the recommendations and feedback you've received to create your final purchase order and procedures for using it, communicate the information to everyone who will be involved. Put the information in writing and send a copy to each staff member. Have them sign a document stating that they’ve received, read and understand the document.
In Feburary 2016 27,

How to Organize a Neighborhood Garage SaleIn Feburary 2016 03,

In Feburary 2016 03,
Gather your neighbors for a meeting. You may want to start with your block or street. If you're friendly and outgoing you may have already met and known some of them on first name basis. Drop an invitation in their mailboxes to come to your place at a given date and time to discuss having a block or neighborhood garage sale.
Make sure your invitation will already give some ideas on what you want to discuss with them. Remember, their time is also precious so you would not want to waste them as much as possible. Indicate on the invitation you want to organize a garage sale for the block or neighborhood and that if they are interested they can come to your meeting to discuss details and logistics.
During the meeting discuss things and tasks that are needed to be accomplished and assign each one.
Decide on a date. It is advisable to have a garage sale on a sunny day, usually springtime. People tend to want to be outside more on a warm or sunny day; chances are you will have more foot traffic when you do it on a sunny day. Another thing to consider is doing it on a weekend instead of a weekday since most people go to work on weekdays and are off on weekends. This will be something everyone will have to agree on.
Time frame. Consider the time frame in picking out the date for a neighborhood garage sale. If you will be putting out an advertisement, you may need time to submit it for publication. It is advisable to give at least a week's notice and then have another one made for the day itself for people who read papers before going to garage sales.
Placards and signs. Your neighborhood may want to hang signs and placards a few days before your scheduled garage sale. Remember to ask your local authority of any restrictions on putting up signs and placards on public areas. Some cities have strict ordinances, so be mindful of those. Also if you put them up, you should be responsible to take them down. So remember the areas where you placed them for you may be issued a ticket for some sort of vandalism if you leave your signs and placards for days after the garage sale had passed. All of these are tasks that can be tasked, make sure that it is assigned during the meeting.
Permit. Ask your local authority if you need a permit if the whole block or neighborhood will do a garage sale. If your area is known for high traffic, the influx of vehicles in your area may cause additional traffic and headaches to commuters. This is another task that can be assigned.
Once you have cleared permits and done your advertisements, it is now time to prepare for the garage sale. Make sure your neighbors who will participate are aware of the things they can sell at a garage sale. Pretty much anyone can sell any of their personal items with the exception of few ones like firearms and illegal items like pirated videos and CDs. Also, ensure that your neighborhood is aware that what they sell should be limited to personal items only and not to use the garage sale to sell other things for profit, otherwise advise them that sales taxes may need to be filed.
Advise the neighborhood to start marking their items with prices at least two nights before the scheduled garage sale. Tell them also to get their final set up ready by the crack of dawn. This way, you can start selling your items to the 'early birds.'
Advise your neighborhood to prepare a lot of extra cash on hand, preferably smaller bills and coins to use for change. Although most experienced garage sales hunters bring small dollar bills and plenty of cash with them, it would still be good to have enough on hand in case the buyers run out of small bills and they need to get them changed.
Task different individuals for traffic flow enforcement. Ensure that the cars are not double-parked or parked illegally in areas that are clearly marked as no parking zones. Have someone hold signs to have cars slow down or stopsigns by the cross walk.
Every family in each household can participate in selling their items. You can have a contest just for fun on who can sell their items faster or who can have more dollars in the end. Another way to get the family members involved is to setup a refreshment booth where drinks such as lemonade or bottled water and snacks such as homemade cookies can be sold. These booths can be manned by kids and adults alike. Kids can learn to value hard-earned money and teamwork at an early age if they are exposed to them early in life.
In Feburary 2016 03,