How to Set Up a Purchase Order System for a Small BusinessIn Feburary 2016 27,

In Feburary 2016 27,
Examine why you want to institute a purchase order system. You might be having problems with vendors shipping the wrong materials and supplies or not delivering them on time. You might have suppliers who won’t ship you items without pre-payment if they don’t have a written purchase document. Or you simply might want to prevent fraud or errors.
Choose Who Will Be Invovled
Decide who needs to be involved in setting up your purchase order system. Start with your accountant or bookkeeper, if you have one. Review your bank and credit card statements to see who makes the most purchases during a month. Depending on the size of your business, include management and staff members who will have to use the new system. If you won't be doing the work yourself, put one person in charge of the project and give him the authority to designate project tasks to other staff members. You might consider creating a small committee to handle the task.
Include one or two vendors or suppliers who will be asked to accept your purchase orders.
Set Policies
Spell out the circumstance under which employees can make purchases and who can make purchases.
This will limit who can use and transmit a purchase order. Consider creating a list of approved vendors who will accept your purchase orders so you can increase your ability to control costs and quality. This eliminates the problem of having to pass frequent vendor credit checks when making purchases.
Develop Your Forms
Purchase orders are the forms that become the center of your purchase order system. Create forms employees can use that allow you, a bookkeeper or accounting department to easily input purchase orders into a financial document for later reference. The form should include items such as the following:
name of your company, address and contact information
department requesting the purchase
person who approved it
item being purchased
item cost per unit
number of units ordered
total cost without tax
tax amount
total amount with tax
the vendor
purchase order number
date requested
date of delivery
Your form should allow you to run reports by vendor, department or item to quickly find out how much the company is spending in certain areas. Each document should have a purchase order number for easy reference when you contact a vendor or supplier or vice versa.
Solicit Input
Once you’ve created the first draft of your new purchase order, ask the people who must use it for their feedback. Explain why you are instituting the system and
provide examples of how accounting will use the system. Ask your vendors and suppliers what they think of your form, and if they have any additions they’d like you to make.
Communicate The New System
After you have used the recommendations and feedback you've received to create your final purchase order and procedures for using it, communicate the information to everyone who will be involved. Put the information in writing and send a copy to each staff member. Have them sign a document stating that they’ve received, read and understand the document.
In Feburary 2016 27,

How Does Web Hosting Work?In Feburary 2016 26,

In Feburary 2016 26,
Before you put a Web-hosting plan to work, you need to register a domain name. Some companies offer both services as a bundle, but you can buy the two parts separately from different companies. If you shop around, you may find a better price or an uncommon top-level domain such as '.us' or '.tv' not sold at every registrar. If you buy the domain separately, you need to set the name servers on the domain registrar's website to point to the addresses provided by your Web host. These steps vary from site to site, so check your registrar's help page for specific directions.
How Shared Hosting Works
Shared hosting places your website on the same server hardware as many other websites. This setup makes shared hosting affordable but gives you no control over the server hardware and software itself. Shared hosting plans often offer perks such as unlimited bandwidth and support for multiple domain names. The major limitation to shared hosting is CPU time: Every person who connects to your website uses some of the server's processing power. If too many people connect, at the same time, especially if you have complex scripts on your site, the websites of everyone on the server slow down. Use too much CPU time and your Web host might restrict your site or force you to upgrade to a dedicated server.
Dedicated Hosting and VPS
Dedicated servers avoid the CPU restrictions on shared servers and allow you to install custom software, but they often cost far more and include restrictions on bandwidth and drive space. In most cases, whether you are buying hosting for a personal site, a blog or even a small business, you can safely start out with shared hosting. If your site becomes popular or you need to alter your server's configuration, talk to your Web host to move up to a dedicated server so you won't have to rebuild your entire site for another host. Some Web hosts sell virtual private server hosting. VPS hosting does not provide additional CPU resources, but you can install software on the server and alter its settings.
Putting Your Site to Use
Setting up a site from scratch requires a significant amount of Web design and coding experience, but there's no need to reinvent the wheel. Content management systems, such as WordPress, Drupal and MediaWiki, provide a backbone for your site so you can focus on creating content. Some Web hosts offer one-click installation of these utilities, but if yours does not, download the CMS of your choice from its website and follow the directions to put it on your server and get started. Although each CMS offers customizations, WordPress and Drupal focus primarily on sites with permanent content and few authors, such as blogs, while MediaWiki works best with frequently updated pages, such as its best-known use, Wikipedia.
Running Your Own Host
Hosting your own website from home might sound like an easy way to save money, but it requires far more tech experience. If you set up your server incorrectly, hackers flood in from all over the Internet. DIY hosting requires you to own server hardware, a potentially pricy investment if you want your site to support a large number of visitors. Check with your Internet service provider before trying to run a server, as many explicitly block the practice unless you subscribe to a business-class plan.
In Feburary 2016 26,