How to Set Up a Purchase Order System for a Small BusinessIn Feburary 2016 27,

In Feburary 2016 27,
Examine why you want to institute a purchase order system. You might be having problems with vendors shipping the wrong materials and supplies or not delivering them on time. You might have suppliers who won’t ship you items without pre-payment if they don’t have a written purchase document. Or you simply might want to prevent fraud or errors.
Choose Who Will Be Invovled
Decide who needs to be involved in setting up your purchase order system. Start with your accountant or bookkeeper, if you have one. Review your bank and credit card statements to see who makes the most purchases during a month. Depending on the size of your business, include management and staff members who will have to use the new system. If you won't be doing the work yourself, put one person in charge of the project and give him the authority to designate project tasks to other staff members. You might consider creating a small committee to handle the task.
Include one or two vendors or suppliers who will be asked to accept your purchase orders.
Set Policies
Spell out the circumstance under which employees can make purchases and who can make purchases.
This will limit who can use and transmit a purchase order. Consider creating a list of approved vendors who will accept your purchase orders so you can increase your ability to control costs and quality. This eliminates the problem of having to pass frequent vendor credit checks when making purchases.
Develop Your Forms
Purchase orders are the forms that become the center of your purchase order system. Create forms employees can use that allow you, a bookkeeper or accounting department to easily input purchase orders into a financial document for later reference. The form should include items such as the following:
name of your company, address and contact information
department requesting the purchase
person who approved it
item being purchased
item cost per unit
number of units ordered
total cost without tax
tax amount
total amount with tax
the vendor
purchase order number
date requested
date of delivery
Your form should allow you to run reports by vendor, department or item to quickly find out how much the company is spending in certain areas. Each document should have a purchase order number for easy reference when you contact a vendor or supplier or vice versa.
Solicit Input
Once you’ve created the first draft of your new purchase order, ask the people who must use it for their feedback. Explain why you are instituting the system and
provide examples of how accounting will use the system. Ask your vendors and suppliers what they think of your form, and if they have any additions they’d like you to make.
Communicate The New System
After you have used the recommendations and feedback you've received to create your final purchase order and procedures for using it, communicate the information to everyone who will be involved. Put the information in writing and send a copy to each staff member. Have them sign a document stating that they’ve received, read and understand the document.
In Feburary 2016 27,

How to Host Japanese Foreign Exchange StudentsIn Feburary 2016 21,

In Feburary 2016 21,
Assume the student speaks imperfect English and adjust your expectations accordingly. While all Japanese exchange students will speak some English, it is highly unlikely they will speak English at anywhere near a native ability, and they will probably have trouble understanding native speakers in a social setting.
Speak clearly and avoid idioms. Japanese speakers are keyed to certain distinct sounds, and similar-sounding words, unclear words, or words spoken in a dialect can be difficult for them to discern. Of course, don't speak slowly in a loud voice as this would be condescending and rude. The student will want to learn idioms, but take it slow.
Write things down. Your exchange student may not be able to understand everything you say, but he will more than likely be able to read what you write.
Show, don't tell, when familiarizing the student with the house. To avoid unfortunate or embarrassing misunderstandings, show the student while you explain things. Japanese students have studied a lot of English for travel, school and business. Unfortunately, they study very little about common household tasks such as 'hang the laundry,' 'turn down the TV,' or even 'lock the door.'
Roles and Duties
Prepare a daily schedule and stick to it as much as possible. The student will probably be nervous in her new environment. Knowing the schedule and having regularity will help her adjust. Also, people in Japan tend to live by rather structured schedules; even if your home life isn't similarly structured, a written schedule can give it the appearance of being somewhat so.
Write a list of chores or duties for the student and explain it to him. In Japan, the roles of family members are well defined, so it would help your student feel comfortable if he knew exactly what was expected of him. Show him what you would like him to do around the house. Your exchange student will probably want to show his gratitude by helping around the house if possible; most commonly, he will offer to prepare a Japanese-style meal.
Provide emotional support to your student. According to the exchange program Youth for Understanding USA, it is essential to '[o]ffer an emotionally supportive environment as the student goes through his or her adjustment process.' Understand, though, that Japanese students are reluctant to complain and probably will not want to bother you with their troubles. It will be up to you, as the host parent, to 'read the air' and catch the nonverbal signs of stress or discomfort.
Comfortable Space
Prepare a separate room (if possible) with a bed, a study area, and slippers to wear in the house; people in Japan do not wear shoes in the house, so providing your student the option of wearing slippers around the house can make them feel more comfortable.
Make sure the bathtub is clean and serviceable. Japanese people are accustomed to taking a long, hot bath every night as a way of staying healthy, relaxing, and keeping the bedding clean, and the custom is to wash first and then get into the tub. There's really no way to accommodate this custom in a bathroom not especially built for washing outside the tub, but finding a way to allow the student this nightly luxury will go a long way towards helping the student feel comfortable.
Educate yourself about Japanese taboos and customs around the house. For example: don't step over people if they are lying on the floor; separate garbage (plastics and burnable garbage, at the least); be aware that students often stay awake studying until well after 10 p.m.
Arrange regular activities or conversation times with the student to ensure the student has a chance to interact socially with your household and others outside the household.
In Feburary 2016 21,

How to Sell Server SpaceIn Feburary 2016 15,

In Feburary 2016 15,
Set up your web server. You can either build one, purchase one, or rent space on an existing web server. Next you will need to insure the server is connected to a high speed internet connection with a dedicated ip address. Then purchase a domain name and configure name servers such as ns1.yourdomain.com and ns2.yourdomain.com. This will allow those buying web server space from you to point their domains to your web server. Ensure the necessary programs and software are installed, such as the Linux Operating System, Apache Server software, PHP programming environment, and MySQL databases.
Select your administration software. One of the most automatic and easy to use web server administration software is the combination of cPanel and Web Host Manger (WHM). This will allow you to quickly and easily setup new web sites on your server, perform administrative tasks, as well as give limited control and configuration to your customers.
Set up hosting packages. You should create different price points for different packages which include different features and level of storage space and bandwidth. This can be easily done with WHM. Make sure to assign the correct package when setting up a new site for a customer. Changes or upgrades can be easily made as well.
Create a web site to advertise, display the pricing and details of each package, and to take credit card orders is an effective and helpful way to bring in new customers. Create language about support, terms of conditions, ways to order, information about your company, and more.
Set up a PayPal account to accept credit card payments. One of the most cost effective and easiest ways to accept recurring monthly billing through credit cards is with PayPal subscriptions. Creating a PayPal account is free with a 3 to 5 percent fee charged to each order. PayPal is a commonly used method and allows for purchase with a PayPal account, credit card, or debit card. When configured correctly the order will automatically bill each month, year, or whatever period you set up. You can easily email an invoice with a payment link or embed the payment link into your web site.
Create or rent a daily backup solution so that your data and those of your clients are protected from any viruses, hacker attempts, or hardware or software failures. Explain your backup policy to your customers in your terms of agreement and determine any potential problems or limitations ahead of time.
Set up a fee structure for additional services. This includes advanced support, site or data restoration, custom coding, custom configuration, web design, and more. By offering these additional services you can increase your income and continue to meet the needs of your customers.
In Feburary 2016 15,

How Do I Back Up My Contacts on My Samsung Omnia?In Feburary 2016 14,

In Feburary 2016 14,
Your Samsung Omnia purchase included a USB data cable. Use this cable to connect your Pocket PC device to your desktop computer. The Windows Mobile Device Center software will automatically detect the presence of your Omnia and initiate the synchronization process. By default, Windows Mobile Device Center will attempt to synchronize your contacts, email, calendar, and tasks with those already in Microsoft Outlook. If your Omnia is ever broken or lost, you can sync a new device with Microsoft Outlook and regain all of your original contacts without any data loss. For added protection of your contacts, you can export your entire Outlook contact list into one archive file. By selecting the 'Import and Export' option in the Microsoft Outlook 'File' menu, you can follow the prompts to export all of your contacts into a single file that can then be saved onto a CD or DVD for external storage. This will further protect your contact list from any potential desktop computer failure or hard drive problems.
In Feburary 2016 14,